Busology Tech provides you with the time-saving tools you need to keep track of all aspects of a field trip easily and efficiently: from requesting and planning the trip, to generating permission slips, to assigning vehicle operators with this work, Busology helps you with all of it.
Meilin scans the document on her screen. She has been at it for hours, and is thankful for the break when she hears her cell phone ‘ping’. She swings her chair around to where her phone lays on her desk and sees there is an email from the school’s communication system, the one that provides the app all the parents use.
Today, Meilin smiles and clicks the link to sign off on the trip. She can clearly see that the medical information she provided to the school was already in the electronic form. When the school’s new field trip management technology was implemented, Meilin had asked the school how it worked and they explained to her that it was a completely digital workflow, with automated integration with the parent app, so parents could see that their child had boarded the bus, and how close the bus was to being back at the school. The new solution ensures the field trip is planned and executed in an orderly fashion, with a low risk of losing information, or communicating it ineffectively. This makes Meilin rest easier and she can’t wait to see the look on her son’s face when he returns from the trip!
Rhonda works for the Transportation Department of a school district, scheduling buses and drivers for a large number of schools. With her focus largely on day-to-day busing for students, field trips were kind of an afterthought. There was no clear workflow between Rhonda and the schools and the paperwork was all over the place. There were significant communication gaps which Rhonda knew could lead to her missing a field trip request altogether. The field trip system needed to be improved, but who had the time?
This morning, Rhonda boots up her computer and sees that a new field trip request has been submitted by one of the schools in her district. She has the next task in the workflow, which is to assign buses and drivers. She has access to Student Information System (SIS) and teachers attending and instantly knows how many buses, including special needs vehicles, she needs to assign.
The Busology Tech solution makes assigning drivers easy by ensuring that this work is divided up equally among the drivers who want the extra work. It also follows rules that were set when Busology was first onboarded. This saves Rhonda hours of time figuring out which drivers would be most appropriate for this trip.
Rhonda checks out the request and gets to work, knowing this task will not take long, and she will have time for a coffee break before her morning team meeting.
“Great work today kids,” said Coach Ron as his junior football team jogged off the field after practice. “I’ll have the trip forms uploaded for your parents tomorrow,” he added.
Back in his office, Ron boots up the Busology Tech solution the school uses for field trips. The team has some ‘away’ games coming up that he needs to get cracking on. His first step is to create a request for the trip series. His mind flashes back to pre-Busology days, and the inefficient way field trips were planned and executed. Paper, paper, and more paper. Lost field trip forms. Nobody knew what another was doing, which resulted in duplicated or dropped work.
Today though, Ron does not have to worry about that. He is not a computer whiz, but the platform is so easy to use that he has picked it up quickly. Using the calendar function he selects the dates for the trips. Because the solution integrates with the Student Information System (SIS), information like special needs, food allergies, custody information, and emergency contact information pops up immediately. Oh the time he is saving, Ron muses, and because the form will be simple, only requiring a signature, he receives the forms back electronically quickly.
Ron presses ‘Submit’ and his request is off to school administration for approval automatically. Once approved in the automated workflow, the request will be flipped over to the school bus transportation agency at the same time his field trip forms are generated. Emails will be sent to parents that the online form is ready for their approval.
Coach Ron grins – his team is ready for the competition!
We understand that field trip forms can be found crumpled at the bottom of a backpack, no matter how excited your child is about the trip! To avoid this, and causing a delay in processing field trip forms, the Busology solution allows you to fill out and sign permission forms online when you receive a field trip notification.
We know this happens all the time with manual field trip planning processes. The Busology solution helps by providing a digital workflow for the entire process, from the field trip request by the teacher, to the scheduling of buses by the agency, to the GPS tracking of the buses on their route home.
With the digital workflow that is the foundation of our Field Trip Management solution, schools and agencies communicate more effectively about their needs and what needs to happen next.
Learn how a single vendor approach results in smooth integration with “plug and play” ease in the West Fargo School District.
Learn how the Parent App impacts security, reliability, and efficiency at this school district.
Learn how the implementation of Busology Tech’s GPS tracking solution allowed this school district to gain significant efficiencies and better communicate with parents.
Improve on-time performance and driver satisfaction by keeping mapping simple.
Driver hours from timesheet to paycheck. Seamless and efficient.
